GDPR Notice (General Data Protection Regulation of the European Union no. 679/2016)

Giussano, 26/06/2024

www.ipcmotors.com is a website that allows users to subscribe to receive information, newsletters, and promotional messages or to leave a contact for further follow-up if they are interested in the company.

By accessing the Site, the user declares that they have read and understood this privacy notice and the methods of data collection and processing described herein.

International Power Components S.r.l. reserves the right to periodically modify this privacy notice, so it is advisable to regularly review it to stay informed about updates.

General Information

This privacy notice details the practices and policies applicable to the collection, processing, and handling of users’ personal data by the Company.

International Power Components S.r.l. understands that providing information online involves a high level of trust from users. The data collected upon subscription is limited to personal and non-sensitive data.

International Power Components S.r.l. takes this trust seriously and places a high priority on ensuring the security and confidentiality of the personal data provided by users through the use of the Site.

1. Collection of Personal Data

Personal data refers to any information relating to an individual, connected to their private, professional, or public life. It can include anything: names, photographs, email addresses, bank details, website and social network posts, or IP addresses.

During its activity, the Company collects and processes personal data in various ways. Data can be collected because it is provided directly by the user or through the registration of how the user interacts with the site, such as using cookies. The Company may also receive information from third parties.

Personal data collected about the user may include, but is not limited to: name, email address, postal address, phone number, IP address, and web browser software.

The user may choose not to provide their personal data to the Company. However, typically, some user information is necessary to be contacted in response to a user’s request, access newsletters, and advertising campaigns.

Information provided by the user: as described below, International Power Components S.r.l. receives and stores the information entered by users through the Site or other means.

Automatic data collection: International Power Components S.r.l. automatically collects certain information from the computer or device used to visit the site. For example, session data, including the IP address, the browsing software used, and the referring site. Data on online activities, such as content viewed, pages visited, and searches made, may also be collected automatically to better understand user preferences.

2. Processing of Personal Data

International Power Components S.r.l. uses the user’s personal data for specific purposes.

International Power Components S.r.l. uses users’ personal data only when permitted by law. Most commonly, the Company uses personal data in the following circumstances:

  • To fulfill a contract with the user or to take steps at the user’s request before entering into a contract.
  • When necessary to protect the legitimate interests of the Company (or those of third parties); the user’s fundamental interests and rights do not override these interests.
  • With the user’s consent.
  • To comply with legal obligations.

3. Marketing

International Power Components S.r.l. ensures that users receive marketing messages from the Company only if they have given their consent, requested them, or purchased goods or services from the Company and have not opted out of receiving marketing communications.

Whenever such an email is received, it is possible to choose not to receive further communications. Subscription to each marketing communication can be canceled at any time by making a specific request to the email address available at the bottom of each communication received from International Power Components S.r.l.

4. Sharing Personal Data

International Power Components S.r.l. reserves the right to share user data with third parties in co-marketing activities; these third parties will not be authorized to share or process such information for other purposes.

In the event of the sale or transfer of the business or part of it, and where the users’ personal data is related to the sold or transferred part of the business, such personal data will be shared with the new owner or the acquisition partner, respectively.

If legally required, the company shares users’ personal data to protect its customers, the Site, the Company itself, and related rights or property.

Affiliate websites. If the user is referred to International Power Components S.r.l. from another site, International Power Components S.r.l. may share the user’s registration data, such as name, email address, postal address, and phone number, with that site. It is therefore advisable to review the privacy policies of any sites that refer to International Power Components S.r.l.

International Power Components S.r.l. also reserves the right to share user information when it deems necessary, at its discretion:

  • To comply with subpoenas, court orders, or other legitimate and applicable legal processes; to establish or exercise its rights; to defend against legal claims; for other purposes required by law. In such cases, the Company reserves the right to raise or waive any legal objections or rights.
  • To investigate, prevent, or take action regarding illegal or suspected illegal activities; to protect and defend the rights, property, or safety of International Power Components S.r.l., its customers, or others; in accordance with the Terms of Use and other agreements.
  • In connection with business transactions, such as divestitures, mergers, consolidations, asset sales, or in the event of bankruptcy.
  • In cases other than those specified above, the user will receive a notification when their personal data is shared with third parties and will have the opportunity to opt-out of such sharing.

Use of HubSpot CRM for Contact Database Management

International Power Components S.r.l. uses the Customer Relationship Management (CRM) system provided by HubSpot, Inc. to improve customer relationship management and optimize marketing, sales, and customer service activities. HubSpot allows us to collect, store, and manage users’ personal information securely and efficiently.

Personal Data Collected

The personal data collected through our website and managed via the HubSpot CRM may include, but is not limited to:

  • First and last names
  • Email addresses
  • Postal addresses
  • Phone numbers
  • IP addresses
  • Browsing data and website usage
  • Marketing preferences
  • Information related to interactions with our communications and content
  • Other personal data voluntarily provided by users through contact forms, registrations, or other interactions with the website

Purpose of Processing

The personal data collected and managed via HubSpot is processed for the following purposes:

  • Customer relationship management
  • Sending marketing and promotional communications
  • Personalizing communications based on users’ preferences and interests
  • Improving our services and products
  • Analyzing and monitoring marketing activities and user interactions with the website

Legal Basis for Processing

The processing of personal data through HubSpot is conducted in compliance with the General Data Protection Regulation (GDPR) and is based on one or more of the following legal bases:

  • The explicit consent of users
  • The performance of a contract to which the user is a party or the implementation of pre-contractual measures taken at the user’s request
  • Compliance with legal obligations to which International Power Components S.r.l. is subject
  • The pursuit of the legitimate interests of International Power Components S.r.l., provided that they do not override the interests or fundamental rights and freedoms of the user requiring the protection of personal data

Security and International Transfers

HubSpot adopts appropriate technical and organizational measures to ensure the security of the personal data processed, preventing unauthorized access, disclosure, loss, or destruction of data. Personal data may be transferred and stored outside the European Economic Area (EEA). In such cases, HubSpot ensures that the transfer is conducted in compliance with applicable regulations, implementing appropriate safeguards such as the European Commission’s standard contractual clauses or transferring data to countries recognized by the European Commission as providing an adequate level of protection.

User Rights

Users have the right to access their personal data, request its correction or deletion, limit the processing of their data, object to the processing, and exercise the right to data portability. To exercise these rights, users can contact International Power Components S.r.l. at privacy@ipcsrl.it. Requests will be processed in accordance with applicable laws, and the company commits to providing a response within one month of receiving the request, subject to extensions in cases of complexity or numerous requests.

Additional Information

For more information on HubSpot’s privacy policy, users can consult the HubSpot Privacy Policy.

5. Retention Periods for Personal Data

International Power Components S.r.l. retains users’ personal data for the period necessary to fulfill the purposes for which it was collected, including to meet legal, regulatory, accounting, and reporting requirements.

To determine the appropriate retention period for personal data, International Power Components S.r.l. considers the amount, nature, and sensitivity of the data, the potential risk of harm from unauthorized use or disclosure, the purposes for which it is processed, the possibility of achieving the same purposes through other means, and legal requirements.

6. Cookies and Other Web Technologies

International Power Components S.r.l. collects information through cookies and other similar technologies. Further details on the cookies and similar technologies used are available in the specific cookie policy.

7. User Rights

Users have the right to verify, supplement, and update the information provided by contacting International Power Components S.r.l. by phone or email at privacy@ipcsrl.it.

In accordance with applicable laws, users have the right to access, correct, delete, restrict the processing of their data, as well as the right to data portability and the right to be forgotten. Below are additional details and information on how and when to exercise these rights. Requests will be responded to within one month. However, the company reserves the right to extend this period to two months.

In accordance with applicable law, users may have the following rights regarding their personal data:

  • Right to request access to personal data: This allows users to receive a copy of their personal data held by the Company and to verify that it is being processed lawfully.
  • Right to request correction of personal data: Users may also complete any incomplete personal data held, considering the purposes of the processing.
  • Right to request deletion of personal data if:
    • it is no longer necessary for the purposes for which it was collected or processed;
    • the user withdraws consent where the processing is based on consent and there are no other legal grounds;
    • the user objects to the processing and there are no overriding legitimate grounds for continuing the processing;
    • the personal data has been unlawfully processed;
    • the personal data must be erased to comply with legal obligations.
  • Right to object to the processing of personal data. The Company undertakes to act in the best interests of users unless there are overriding legitimate grounds for the processing or the need to continue processing to establish, exercise, or defend a legal claim.
  • Right to restrict the processing of personal data if:
    • the accuracy of the data is contested by the user, during the period in which the company is required to verify the accuracy;
    • the processing is unlawful, and the user opposes the deletion of their personal data requesting the restriction instead;
    • the Company no longer needs the personal data for processing purposes, but it is required by the user for legal claims;
    • the user has objected to the processing, for the period in which the Company is required to verify the presence of overriding legitimate grounds.
  • Right to data portability. The user may request to receive their personal data in a structured, commonly used, and machine-readable format. It is also possible to request the transfer of such personal data to third parties, where feasible. This right is exercisable only if it concerns personal data provided to the company, if the processing is based on consent or necessary for the performance of a contract between the user and the company, and if the processing is carried out by automated means.

Users can exercise their rights by sending a request via email to privacy@ipcsrl.it.

Access to personal data (or the exercise of any other rights described in this Privacy Notice) is free of charge. However, International Power Components S.r.l. may charge a reasonable fee if the request is clearly unfounded, repetitive, or excessive.

8. Protection of Personal Data

International Power Components S.r.l. aims to ensure the highest possible security for users using the Site and is committed to protecting the personal data collected. While no website can guarantee absolute security, International Power Components S.r.l. implements and enforces physical, administrative, technical, and organizational measures to protect the personal data provided by users against unlawful or unauthorized access, unauthorized disclosure, and accidental loss, damage, alteration, or destruction of data.

For example, only authorized personnel may access personal data, and solely to perform permitted business functions. International Power Components S.r.l. uses firewalls and intrusion detection systems to prevent unauthorized persons from accessing users’ personal data.

9. External Links

The Site may include links to third-party websites, plug-ins, and applications. If users access other websites via links provided on the Site, the operators of those websites may collect or share information about users. Such information will be processed according to the privacy policies of those sites, which may differ from this Privacy Notice. International Power Components S.r.l. does not control third-party websites, so users are advised to review the privacy policies posted on such sites to understand their data collection, processing, and disclosure practices.

10. International Transfers

Users’ personal data may be stored or transferred outside the European Economic Area for the purposes described in this Privacy Notice. When users’ personal data is stored or transferred outside the European Economic Area, the Company takes the following precautions to ensure adequate protection.

When users’ personal data is stored or transferred outside the European Economic Area, this is done in accordance with applicable laws, and the Company ensures an equivalent level of protection by implementing appropriate safeguards. The transfer of personal data takes place:

  • To countries that, according to the European Commission, provide an adequate level of protection;
  • To countries that do not offer adequate protections, but where the transfer is governed by the European Commission’s standard contractual clauses or the implementation of appropriate cross-border transfer solutions to provide adequate protection.

Users consent to the possibility of their personal data being transferred to the Company’s facilities and third-party partners with whom it is shared in accordance with this Privacy Notice.

11. Changes to the Privacy Notice

International Power Components S.r.l. reserves the right to periodically amend this privacy notice. The date of the last revision will be indicated on the first page of the Privacy Notice, and the revisions will take effect from the date of publication. Users are advised to regularly review this Privacy Notice to stay updated with the latest version.

12. Contact Information

If users have questions or complaints about the processing of their personal data by the Company, they can write to privacy@ipcsrl.it. Users also have the right to file complaints about the processing of their personal data by the Company with the relevant authorities. However, International Power Components S.r.l. encourages users to address any concerns directly with the Company before contacting the relevant authorities.

 

International Power Components S.r.l.

Data Protection Officer

Email: privacy@ipcsrl.it